Conference management

Whether you are hosting a local, national or international conference, Cape Conferences & Travel understands how important delivering a truly innovative and memorable conference is for you and your organisation. With our group of experienced and creative professionals, we will work with you every step of the way, acting as both your dedicated mentor and partner. Not only will we plan and execute a flawless event on your behalf, but ensure it reaches your financial objectives as well. We welcome you to relax and enjoy your own event, leaving the behind-the-scenes worries to us. 

Venue management / Site selection 

We utilise our solid business reputation with South Africa’s leading convention centres, conference hotels and unique meeting venues to ensure the venues selected are easily accessible, capable to meet the requirements of your event’s needs and desirable for maximum attendance. We will provisionally book your chosen venue and arrange site visits with you to do reconnoissance in preparation for the big event.

Conference organising 

First and foremost, your event is all about your delegates or guests. They are the heart and soul of your event whom we need to impress. We believe that the experience begins as soon as your delegates learn about your event. As the face of your event Cape Conferences & Travel will ensure that your event is informative, exceptional and has the desired effect.  For the bigger conferences our services include general admin, cost analysis, setting budgets in place, final account reconciliation and on site supervision (recommended but not limited to groups exceeding 100 delegates).
Hotel accommodation

Cape Conferences & Travel will take the stress and risk out of accommodation management by securing quality accommodation to suit not only your tastes, but your budget as well. Our proven processes developed over 17 years will not only save you time, but as they are streamlined, our team can provide your delegates with the personalised touch crucial for ensuring that they don’t lose a night’s sleep whilst attending an event.

Our team boasts extensive knowledge of the accommodation industry countrywide and can manage any group size, budget requirement and logistical complexity. We recognise that every client presents a different set of needs and we provide the most appealing accommodation for each conference and event. We provide our clients with a minimum of 3 quotations within a 24 hour period of the initial request. We liaise with the hotel/s exclusively from start to finish.
Flights & shuttles

Cape Conferences & Travel can now offer corporate travellers a hassle free flight booking service which includes:
  • Domestic and international flight booking management
  • SAA Voyager bookings (Mileage keeper and Anyday)
  • Group travel bookings Incentives
  • Travel insurance and Visa services
  • Competitive booking fees
  • Free after hours service*
* Terms & conditions apply
Team building
Creative programme development makes participants feel good while learning and is an important aspect of corporate life especially for organisations where sales teams or colleagues need motivation or a fresh perspective. We can handle anything from skydiving to a week’s retreat in the forest. Together we look at the objective for the team building and what activities would feed into these objectives.

Some popular activites include:

Gala dinners & events

Cape Conferences & Travel can help you by designing inspiring events that will be remembered long after the last guest has left. We focus on creating experiences for clients that are both magical and memorable. We seek to create the ultimate fusion of creativity, detailed project management and technology to truly inspire, time after time. We will handle all the logistics around your special event.

From designing the perfect menu including dietary requirements to creating the right impact with a live performance. Whether you’re arranging an end of year bash, graduation ceremony or an awards evening we will assist you with décor options, colour schemes, draping, seating plans, drafting of the programme, deejays or jazz bands.
Promotional gifts & branding

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  • The Cape Chamber of Commerce
  • The Department of Trade & Industry
  • BBEE Level 1
  • Business Ethics Network Africa